How does automatic geo-fenced attendance work?

You define a location radius for the sites an employee works at. When the employee enters that radius, CollectivWork records the punch-in, and when they leave it records the punch-out — no tap required. The attendance then follows the same shift rules, regularisation and payroll process as any other punch.

Can field employees mark attendance without network coverage?

Yes. Punches captured offline are stored on the device and sync when the network returns, so a site with poor coverage does not create a missing attendance record.

Do field and office employees need separate systems?

No. Field employees sit on the same employee record, approval chains and payroll as office staff. A geo-tagged check-in at a client site and a biometric punch at head office both end up as payroll inputs in the same run.

Can expenses be linked to field visits?

Yes. Employees raise claims from the mobile app with receipts attached, and a claim can sit against the visit it came from. Approved claims are settled through payroll rather than as a separate finance process.

Field workforce

Know where the day went, without chasing anyone.

Sales reps, service engineers and site supervisors rarely pass through an office. CollectivWork captures their attendance automatically, tracks every planned visit and turns a field day into payable hours — on the same record as everyone else.

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The problem

Why field teams are hard to run from an office

The work happens out of sight, so the usual HR processes arrive late, incomplete or not at all.

Missing punches

When the day starts at a client site, marking attendance is the first thing forgotten — and HR spends month-end regularising instead of paying people.

No picture of the day

Managers rarely see a field day in person, so visit status arrives late, by phone call or in a spreadsheet nobody trusts.

Three separate trails

Attendance, visit reports and expense claims are submitted separately, and someone has to reconcile all three before payroll can run.

How CollectivWork helps

Everything a field day needs, on one record

Attendance, visits, expenses and pay connected, so a day in the field is captured once and used everywhere.

Automatic geo-fenced attendance

Punch-in and punch-out are recorded on their own when an employee enters or leaves an assigned location radius — no tap required.

Attendance management

Planned visits

Plan visits per employee and per day, and follow each one from planned to checked in to completed.

Visit & geo tracking

Geo-tagged and selfie check-ins

Where you want a deliberate action, check-ins capture location and a selfie, and offline punches sync when the network returns.

Attendance capture options

Expenses against the visit

Claims raised from the mobile app sit against the visit they came from, so approvals are quicker to judge and settle through payroll.

Expense management

Open and flexible shifts

Field days rarely start at nine. Open shifts carry no fixed timing, and employees can pause and resume a running shift as the day requires.

Shift management

Straight into payroll

Field attendance becomes payable hours on the same record as office attendance, with no separate import or reconciliation.

Payroll & finance

Field workforce & geo tracking

Stay connected beyond the office.

Support field and distributed teams with visit tracking and location-aware workforce visibility. Help managers understand where work is happening, which visits are completed and where attention may be required.

Employee visits
Visit status
Geo / location context
Assigned locations
Field activity

AssignedArrivedVisit Completed

Field executives on site — photography slot

Photography slot

LIVEField trackingMumbai · 47 on field

ANDHERIBANDRAGOREGAONPOWAICHEMBURLOWER PARELCoastal Traders · 09:15Lifeline Hospital · since 11:303Metro Cash Point · 15:20

Search employee

Rohit Sawant

Key Account Manager

At client

Inside geo-fence · Lifeline Hospital

1/3Visits16.8 kmDistance6s agoUpdated

GPS strong 78%

Planned55
Checked in46
Completed33
Distance469 km

How it works

From assigned visit to payable hours

How a field day moves through CollectivWork.

Assign locations and visits
Set the locations each employee works from and plan the day's visits.
Work from the mobile app
Attendance marks itself on arrival, and each visit is checked in and closed from the phone.
See the day as it happens
Managers follow visit status and attendance live instead of asking for updates.
Payroll gets the hours
Approved attendance and expenses flow into the pay run without re-entry.

Keep exploring

The modules behind this page

Comparing HRMS platforms?

See how CollectivWork and Keka compare on attendance, shifts, payroll, field teams and branding — and the questions to ask any vendor.

CollectivWork vs Keka

FAQs

Questions about field workforce management

The things HR and operations teams ask us most often.