What is an applicant tracking system (ATS)?

An applicant tracking system is recruitment software that manages hiring from the job requisition to the offer. It posts jobs, collects applications from every source, screens and ranks candidates, schedules interviews, gathers feedback and tracks each candidate's stage. CollectivHire is an AI applicant tracking system that also connects hiring to budgets, approvals and your HRMS.

What is AI resume screening?

AI resume screening reads each resume against the job's requirements and ranks applicants by how well they match. In CollectivHire, every match score is explained with the candidate's strengths, potential gaps and the evidence in the resume, so recruiters can review a ranked shortlist instead of reading every application.

How does an ATS help recruitment teams?

An ATS helps teams keep job requirements and candidate information organised as hiring progresses. Instead of relying on separate files and conversations to understand each application, recruiters can work from a more connected view of the process.

Can CollectivHire manage multiple job roles in one requisition?

Yes. CollectivHire lets teams create one requisition for multiple job roles, helping them organise related hiring requirements together.

What AI-powered hiring features does CollectivHire include?

CollectivHire includes AI-powered candidate screening, interviews and assessments: AI resume screening with explainable match scores, AI screening calls that ask your questions and follow up on answers, AI-generated assessments and forms, and AI summaries of interview feedback. These features support recruitment teams as they review and evaluate applicants.

Does CollectivHire help manage candidates for future openings?

Yes. Its talent pool helps teams keep candidate and prospect information available for consideration when new requirements arise.

Can recruitment agencies be managed in CollectivHire?

Yes. CollectivHire helps recruitment teams organise agency-related hiring activity alongside job requirements, prospects and candidate data. This gives your team a clearer view of agency involvement and keeps information collected during the hiring process in one place.

How does AI telecalling work in CollectivHire?

When a candidate reaches a stage you choose, the AI recruiter calls them, asks the questions you configured in the languages you set up, follows up where an answer needs more detail, and records the conversation. It then scores the call, writes a summary and can move the candidate to the next step of the workflow.

Can each job have its own hiring workflow?

Yes. Workflows are built from triggers, conditions, AI actions, assessments, interviews, approvals, messages, document collection and offers. You can branch on scores, add steps for one team and reuse a standard workflow for the rest.

Does CollectivHire connect hiring to department budgets?

Yes. Requisitions are validated against the department's hiring budget before approval, utilisation alerts can notify the people you choose, and new requisitions can be blocked when the budget is exhausted.

What happens after a candidate accepts the offer?

Once the offer is accepted and documents are collected through the candidate portal, CollectivHire creates the employee in CollectivHR with the profile, offer and documents already filled in, so onboarding and payroll start without re-entering data.

What is a talent pool in recruitment?

A talent pool is a collection of candidates and prospects a recruitment team may consider for current or future roles. Maintaining one helps recruiters revisit people they already know when a relevant opening arises.

Can AI make the final hiring decision?

AI hiring tools can support tasks such as screening and assessment, but the final decision should involve review by the recruitment and hiring teams. In CollectivHire, AI-powered screening, interviews and assessments are positioned as tools that support candidate evaluation.

What should a business look for in an ATS?

Start with the hiring work your team needs to manage: requisitions, open jobs, candidate tracking, talent pools and evaluation. If you also work with agencies or hire for several roles under one requirement, check how the ATS handles those workflows before choosing a platform.

CollectivHire — AI applicant tracking system Hire smarter.
Automate every step.

CollectivHire is AI-powered recruitment software that brings requisitions, job posting, AI resume screening, AI phone screening, assessments, interview scheduling, approvals, offers and candidate communication into one applicant tracking system — from the first hiring request to the first day at work.

Explore CollectivHire See AI hiring in action

AI resume screening
AI telecalling
Dynamic workflows
Candidate portal
Budget control
ATS → HR handoff

CollectivWorkCollectivHire

Recruitment Dashboard

All departments · Last 30 days

Export

Open requisitions486 awaiting approval

Active jobs86Live on 7 sources

Candidates2,431+184 this week

Interviews today174 panels

Offers pending93 with finance

Time to hire23d4 days faster

Hiring funnel

Applied2,431
AI screened1,180
Interview312
Offer64
Hired41

Hiring budgetFY 2026–27

₹3.2Cr of ₹4.5Cr

71% utilised · alert at 80%

AI screening AI

3,820 resumes this month

AI Hiring Engine

Processing

Aarav SharmaSenior Backend Engineer

–

1Resume
2Skills
3Experience
4Job match
5Score
6AI call
7Assessment
8Interview

AI output

Resume → aarav_sharma_cv.pdf · 2 pages parsed

AI Hiring AssistantToday · working across 86 jobs

42resumes screened
18candidates shortlisted
12AI calls completed
7interviews scheduled
3assessments evaluated
2offers generated

Latest action

Technical interview booked · Thu 11:30 for Aarav Sharma

The platform

One ATS. Every hiring workflow.

CollectivHire is not a resume database with a pipeline bolted on. It is a connected recruitment management system — an AI-powered ATS that brings your entire hiring process together: hiring plans, job and candidate management, AI-powered candidate screening, interviews, offers and the handoff to HR, on one connected record.

Step 01See how it works

Plan hiring

CW-REQ-0071Approved

Senior Backend Engineer × 4

Engineering · Bengaluru · Full-time

₹96L

Approved budget

Headcount

31 Oct

Target date

Department budget used 68%

Hiring command center

Your hiring command center, built around your metrics.

A recruitment dashboard arranged the way your leadership reviews hiring: funnel, hiring budgets, recruiter performance, source performance, time to hire and AI screening activity. Drag widgets, switch them on or off, and filter by department, location, recruiter, job, source or hiring manager.

Dashboard/Hiring OverviewCustomising

Last 90 daysAll locationsAll recruitersAll sourcesAll hiring managers

Widgets · drag to reorder

Hiring funnel
Time to hire
Source performance
Offer acceptance
Recruiter performance
AI screening
Department budget
Hiring forecast

Hiring funnel

Applied2,431
AI screened1,180
Interviewed312
Offered64
Joined41

Time to hire

23 days · Oct

Source performance

Job portals38%
Professional networks24%
Careers page18%
Referrals12%
Agencies8%

Offer acceptance

84%

64 offers released
52 accepted
5 expiring this week

Recruiter performance

Recruiter	Jobs	Candidates	Interviews	Joiners	Conversion
Priya Nair	6	166	57	5	3.0%
Arjun Menon	4	153	80	4	2.6%
Sneha Kulkarni	5	92	49	3	3.3%
Vikram Joshi	3	83	41	2	2.4%

AI screeningAI

3,820

Resumes

1,146

AI calls

712

Shortlisted

Avg. 41 seconds from application to AI score

01Requisitions & budget

From hiring request to approved, budgeted requisition.

Every hire starts as a job requisition that is checked against the department's hiring budget, routed through the approvers your policy names, and turned into a job only when it is cleared. Requisition management and budget control live in the same ATS as the hiring itself.

Explore recruitment planning and requisitions

Multi-role requisitions
Budget validation
Multi-level approvals
Job profiles

Requisitions/CW-REQ-0071

Senior Backend Engineer

CW-REQ-0071New positionHighJob created

Department

Engineering

Hiring manager

Kavya Iyer

Headcount

8 positions

Employment type

Full-time

Salary band

₹28–34 LPA

Hiring budget

₹24,00,000

Job profile

Backend · L4

Target hiring date

31 Oct 2026

Workflow

Engineering hiring v3

Hiring need
Requisition
Budget validation
Department approval
HR approval
Job profile
Job created

Job created: Ready to publish

Budget vs hiring plan

Senior Backend Engineer · CW-REQ-0071

Approved budget

₹24,00,000

Planned hiring

8 positions

Filled

Remaining

Positions

#6#7#8

Department budgets · FY 2026–27

Select a row

Department	Budget	Used	Remaining	Utilisation
Engineering	₹40L	₹27L	₹13L	68%
Sales	₹25L	₹18L	₹7L	72%
Marketing	₹15L	₹9L	₹6L	60%

Alert at 80% utilisationBlock requisitions when budget is exhausted

Control hiring spend before you hire.

Budget follows the hire from plan to payroll, so finance sees the same numbers recruiting does — Engineering shown below.

Budget

₹40.0L

Requisitioned

₹32.8L

In hiring

₹29.6L

Offered

₹27.5L

Actual cost

₹27.0L

02Job board & sourcing

One job. Every source.

Create the job once from its approved requisition and post it to your careers page, the job boards you connect, employee referral links, recruitment agencies and campaigns. Applications from every source come back into one de-duplicated, AI-scored candidate pipeline with source attribution.

See how job posting and sourcing work

Jobs/CW-0261

Senior Backend Engineer

Bengaluru · Hybrid · 5–8 yrs

Live

Node.jsTypeScriptPostgreSQLAWSMicroservices

Openings

Requisition

CW-REQ-0071

Workflow

Eng v3

Publish to8/8 live

One job · one edit · every source updated

Applications in one pipeline

596

AI-scored on arrival · duplicates merged automatically

Careers pageYour branded CollectivWork careers siteLive
Applications96
Job portalsThe job boards you connectLive
Applications203
Professional networksPosts & sourced profilesLive
Applications128
Employee referralsReferral link to every employeeLive
Applications64
Recruitment agenciesShared with 3 empanelled agenciesLive
Applications43
Campus & campaignsQR, social & hiring drivesLive
Applications29
Custom sourcesAPI & webhook inflowLive
Applications12
Talent poolPast applicants re-matched by AILive
Applications21

Source attribution

Share of applicants · all active jobs · last 90 days

Job portals38%
Professional networks24%
Careers page18%
Employee referrals12%
Recruitment agencies8%

Referrals bring 12% of applicants but 27% of hires — source quality, not just volume.

Incoming applications Auto-scored

Every source lands in one pipeline, de-duplicated

Ananya Ghoshvia Professional networksAI score 81
Neha Kulkarnivia Talent poolRe-matched · 89
Siddharth Raovia Job portalsAI score 84
Priyanka Dasvia Employee referralsReferred by Kavya I.

03AI resume screening

Stop reading resumes. Start reviewing insights.

AI resume screening reads every resume against the job description, ranks applicants on evidence and explains each match score — strengths, gaps and the lines in the resume that drove it. Recruiters review candidate insights, not PDFs.

Explore AI screening in the candidate journey

Parsed and ranked against your JDEvery score explainedRecruiters make the final call

Jobs / CW-0261/AI Resume Screening · Senior Backend Engineer412 screened

Ranked by AI match

+409 more ranked

18 shortlisted

Aarav Sharma

Backend Lead · PayStack Labs · 6.5 yrs

Experience

Backend Lead, PayStack Labs · 2022–now
Re-architected payments into
Node.js / TypeScript microservices
on AWS (ECS, Lambda, SQS)
Senior Engineer, Finlytics · 2019–22
PostgreSQL schema & query tuning

Education

B.Tech Computer Science, NIT Trichy

Extracted by AI

Location: Bengaluru
Notice period: 30 days
Current role: Backend Lead
Languages: English, Hindi

92MATCH %

Skills match96%
Experience match94%
Role relevance91%
Education87%
Industry experience90%

Strengths

Node.jsTypeScriptPostgreSQLAWSMicroservices

Potential gaps

Limited Kubernetes experience

Why this score

6.5 yrs building Node.js services — JD asks for 5+
Led payments platform migration to microservices on AWS
Owned PostgreSQL schema design for 40M+ transactions/month
Kubernetes appears once, in a side project only

AI recommendationStrong match — Recommended for technical interviewRecruiter decides

03AI telecalling

Your AI recruiter screens candidates 24/7.

AI phone screening reaches shortlisted candidates within minutes, not days. The AI recruiter runs the screening interview you design, asks follow-up questions when an answer needs more depth, scores the call and moves the candidate to the next hiring stage — so your team only speaks to people worth speaking to.

Asks your predefined questions
Follows up dynamically on answers
Speaks the languages you configure
Captures and evaluates every answer
Writes a summary and scores the call
Updates the stage and triggers the next step

AI screening call

Rahul Mehta · Business Development Manager

Completed

08:42

Candidate

Rahul Mehta

Language

English + Hinglish

Questions

6 configured · 1 follow-up

Call recorded & transcribed

Hi Rahul, this is the hiring assistant from Arcline Technologies, calling about the Business Development Manager role. Is now a good time for a short screening?